We are frequently asked by customers what they must do to prepare their files for scanning by ScanWorks. The answer is NOTHING! We will retrieve your files and documents “as is” and then undertake the necessary steps to prepare them to run through our high-speed scanners. We remove binder clips, paper clips, and staples. We …
We are frequently asked whether our scanners can handle varying sized paper, and the answer is yes. ScanWorks has the ability to handle virtually all your documents regardless of thickness, size, or condition. • Thickness: our scanners can handle documents on any medium from card stock to onionskin • Size: our scanners can handle just …
We are often asked whether we are using OCR software in the process of scanning documents for customers. The short answer is no, and there is a very good reason for that. OCR stands for Optical Character Recognition. OCR software allows the user to extract text from an image and convert it into an editable …
Have you concluded that your business needs to have its backlog of records scanned for archival purposes? Have you run out of room for the never-ending paper that your business must retain? Are you tired of spending time and money searching for old records? Are you considering designing and implementing your own scanning program, but …
Is your business accumulating more paper records than ever and is your need to retain them indefinite? Is your business considering scanning that backlog of closed record files, but you find yourself looking for a scanning company that understands your industry’s needs? Well look no further! ScanWorks LLC has experience serving the records retention needs …
Here at ScanWorks LLC, we have been working hard to meet the needs of our customers and we now have one more way to do that– with our mobile scanning unit. Our mobile unit is perfect for customers who want their files scanned but at their own facility. Customers even have the option to have …
Here are some further strategies to implement to protect against such a data security breach in your business: 4. Laptops and other portable storage media (thumbdrives, flashdrives, disks, etc) : Develop and enforce a written protocol to govern the transport of these devices outside of the office. Only transfer enough data to the device to …
Continue reading “Protect Against a Data Security Breach, Part 2”
We are all subject to a data security breach unless we have implemented necessary protections. Any such breach can violate federal and state privacy laws with which your business must comply. A breach can have other devastating consequences, such as damage to the business’s public image and reputation, diminished client or customer confidence, financial costs …
Continue reading “Protect Against a Data Security Breach, Part 1”
It is important that old papers are stored in dark, cool, relatively dry locations. Maintain steady conditions such as 35% relative humidity and below 72° F in areas where paper is stored. Avoid storing paper in attics and basements. If basement storage is your only option, avoid storing old papers against the outside walls where …
If you have any valuable data stored on your computer’s hard drive or network, be sure that you have a protocol in place for backing-up that data on a regular schedule and in a reliable manner. Whether you choose to store the backups on an external hard drive or online depends on your personal preferences. …
