Go “stapleless” if you want to go paperless!

If your business wants to go paperless, ScanWorks can help!  We can scan your paper files into searchable pdf files that can be saved to archival-grade DVDs or an external hard drive.  You can then copy those files over to your network for instantaneous access to your files.

Now, as you can imagine, there is a fair amount of work involved in preparing documents before they can be fed into our high-speed scanners.  Every staple, paper clip, rubberband, binder clip, etc must be removed.  This is the most labor-intensive part of the process and, therefore, the most costly.  If you have any intention of ever having your files scanned, there are steps you can implement NOW to make your cost much lower.    Our number one suggestion is STOP USING STAPLES as much as possible!

Here are some examples on what we mean:

1.  Tape your phone messages and sticky notes to a full-size sheet of paper– don’t staple them.  Or throw them into a designated envelope within the file.  Think of other ways to use tape instead of staples.  Tape runs through our scanners just fine!

2.  Just use one staple if you are going to use one– don’t staple together a bunch of pages that already have staples– untangling them all takes time.

3.  Invest in a heavy-duty stapler if you regularly staple larger stacks of pages together– don’t attempt 2 staples in the front and then 2 more in the back.

4.  Use paper clips to hold documents together if it is the type that you won’t actually refer back to very often.  We have boxes of paper clips available if you want to start using this suggestion!

Those are just a few ideas.  Can  you think of more?  We are happy to work with you to lower your costs as much as possible so that you may enjoy the advantages of going paperless!

Please call ScanWorks at 330-322-2988 for further information or for a free sample scan of your records.  Or click here for a Quik Quote.