Protect Against a Data Security Breach, Part 1

We are all subject to a data security breach unless we have implemented necessary protections. Any such breach can violate federal and state privacy laws with which your business must comply. A breach can have other devastating consequences, such as damage to the business’s public image and reputation, diminished client or customer confidence, financial costs associated with handling the breach, lost employee productivity, additional security, etc. To protect against such an event, consider implementing the following strategies in your business:

1. Passwords: Implement usage of passwords on all computers, including laptops. Change the passwords periodically and anytime an employee leaves the business.

2. Encryption system: Encrypt confidential data, particularly when transmitting such data outside the business, such as through email. Encrypted data is only readable to those with the proper electronic “key.”

3. Firewalls and anti-virus system: Equip all computers with the requisite program to create effective firewalls and intercept malicious viruses. Ensure your program is updated regularly to prevent unauthorized access to or corruption of data by outsiders. Even with these protections in place, inform your employees that they are not to open email attachments they are not expecting and that they are not to download software onto their computer or the computer network without prior authorization.

Please call ScanWorks at 330-322-2988 for further information or for a free sample scan of your records.  Click here for a Quik Quote.