Student Record Scanning for Schools

Student Record Scanning for Schools

It’s hard to believe we are already in the second month of school! Where did the summer go?
Now that the students are settled, it is time to turn our focus back to the efficient and smooth operation of the school itself. One thing I have been told many many times over the years is that faculty and staff spend a lot of time on the management of student records. There is time related to the creation of the initial file, making sure papers get into the correct files, locating files for retrieval of information, making copies of documents for interested third parties, and mailing or emailing parts of the file to counselors, courts, and even a student’s new school.

In the school environment, it seems there is always too much to do and too little time. One thing that can certainly help minimize this is to have all student records scanned into digital format. Just think of the time savings to access any child’s information with just the click of a mouse. Additionally, there is the added benefit of benefits of permanently preserving important information in meeting State retention requirements.

ScanWorks has digitized student files for public and private schools in Ohio and Michigan.  We are able to accommodate any size or type of scanning project. We have scanned index card sized Catholic School records as well as regular size sheets of paper. We can use our text enhancement functionality make certain pages even more beautiful then the original! We have seen carbonless pages that are nearly indecipherable by the human eye be digitally altered to be readable. This is especially true with older records.
We have assisted private schools and identifying the students who have come through over the years and moved into positions of success within the community. This has enabled the schools to reach out to those graduates for fundraising purposes fundraising and student recruiting efforts.
We typically scan each student record individually, labeled with that students name and even date of birth. For schools on a tight budget, we are able to bulk scan many student records together into one PDF. With our software, we can OCR the content of that PDF to make it searchable on the user end. No special software is needed.
We are happy to discuss the specifics of your scanning project and tailor a solution to your needs and budget. Please contact ScanWorks at 234-571-9501 or click here for a quick quote.


ScanWorks, LLC is owned and operated by Attorney Deb Monaco. As an attorney, Deb understands the difficulty of managing all of the paper generated in the course of business. Deb has a vision of providing businesses in all fields with a service that is affordable, yet personalized.

You may also interested

Add your comments

Your email address will not be published. Required fields are marked *