Bulk Document Scanning Services for Northeast Ohio
At ScanWorks, we can tailor our services to your exact scanning needs. When it comes to the need to keep the scanning project price as low as possible, we offer bulk document scanning services. This means we are scanning a lot of documents and/or files together all at once into one digital file. And this would be in lieu of scanning those document and files separately into their own digital files.
A good example of our bulk document scanning service relates to the digitization projects we have done for medical and dental practices. We are all familiar with a traditional medical chart or dental file. The doctor or dentists has one file per patient.
With individual file scanning, each medical or dental file is scanned separately and labeled with the patient’s name and maybe other criteria like patient number or date of birth.
With bulk document scanning services, a bunch of files are scanning together. So maybe all dental files with last name beginning with the letter A get scanned together. The letter B and so on. Or maybe all dental files closed in January 2016 are scanned together, then all dental files closed in February 2016 are scanned together and so on. We can configure what files are scanned together in any manner our customer desires.
The main reason that physicians, dentists, orthodontists, etc choose bulk file scanning (besides cost) is that they have learned that older closed files are rarely referenced. However, they must be retained.
One thing we can do to make these bulk files easier to use if they do need to be referenced is to make them searchable. We can format the bulk file into a Searchable PDF with the tools in our software. No additional software is needed on the customer’s end. The customer simply opens the applicable PDF, then types Ctrl+F, and then types a unique term into the search box. The unique term is usually the patient’s name. The search function takes a few seconds to complete but then the customer can skip ahead to the exact portion of the bulk PDF needed.
If you have a medical charts, dental files, orthodontia charts that you would like to have scanned into digital format, please call ScanWorks at 234-571-9501 or click here for a quick quote.